Insurance + Funding Guide
Insurance + Funding Guide
There are many ways to get a Cubby Bed. The majority are covered by insurance, but other funding options are also available. Click on an option below or read on to learn more.
Families in All 50 States Trust Cubby for Better Sleep + Safety
Insurance + Medicaid
Although a Cubby Bed has many benefits for sleep, anxiety, and sensory regulation, insurance will typically only reimburse a pediatric safety bed for significant safety concerns such as seizures, fall risk, elopement, self injury, entrapment or other well documented behaviors that could cause injury. If your loved one may qualify, here are the steps:
1) Schedule a visit with your doctor
The purpose of this visit will be to get a prescription for a Cubby Bed. Focus on your kiddo's safety concerns during the appointment and clearly communicate why a Cubby Bed is medically necessary for your loved one.
2) Access the Prescription Template ahead of your visit
We've prepared a prescription template to make things easier for you and your healthcare provider. Print it out and bring it to your appointment or email it to your doctor.
DOWNLOAD PRESCRIPTION TEMPLATE
3) Document safety concerns + get a prescription
Obtain a prescription from your doctor (the prescription should be for a "Cubby Safety Bed") and make sure your doctor documents the safety concerns and need for a Cubby Bed in your kiddo's medical notes.
A Letter of Medical Necessity (LMN) is a letter written by healthcare professionals like your doctor, OT, PT, etc. These letters explain your kiddo's specific needs and why a Cubby Bed is medically necessary.
VIEW LMN INFO, GUIDES + TEMPLATES
In your LMN, be sure to provide specific and detailed information about your kiddo's safety concerns, requirements, and how the Cubby Bed can help.
If you or someone else wrote the LMN, make sure the healthcare provider who prescribed the Cubby Bed signs it as well, showing their agreement with the necessity of this solution.
Remember, quality matters more than quantity when it comes to LMNs. Focus on getting a detailed and informative letter and make sure that safety risks are defined and less costly alternatives are ruled out. The most common denial reason in documentation is that it is not detailed enough.
Once you have your LMN, we offer a special service where a member of the Cubby Care Team can review your LMN and provide suggestions if needed. They will carefully assess the content, ensuring it effectively captures your kiddo's specific needs and expresses how a Cubby Bed can address them. A team member will then reach out to provide personalized suggestions and recommendations to you. This service is completely optional, but it can be accessed here.
Durable Medical Equipment Suppliers (DMEs) specialize in medical equipment and play a vital role in insurance claims. While we are the creators and manufacturers of the Cubby Bed, the DME is who will order your bed from us, streamline the insurance process, and handle the paperwork for you, increasing your chances of coverage. They will deal directly with your insurance company to get the Cubby Bed approved according to your coverage benefits. Here's how to get started:
1) To connect with a reliable DME, use our Supplier Locator Map. If you can't find one in your area, reach out to Hello@CubbyBeds.com and we'll help.
2) When you first talk to a DME, it's important to tell them you would like a Cubby Bed and have gathered the necessary documents for insurance coverage.
Here are some things you should provide:
- Your prescription for a Cubby Bed
- Your Letter of Medical Necessity
- Your insurance information
- Your contact info
By providing this information, the DME can quickly begin the process for you.
3) Regularly reach out to your DME to check if they have obtained a quote for your bed from us.
4) To ensure a smooth process and assist you better, we kindly ask that you provide us with the quote number for your Cubby Bed once you receive it from your DME. This important step will not only ensure continued communication with your DME, but also help prevent any potential delays. It is also valuable information for tracking your order and addressing any questions you may have regarding Cubby Beds.
You can provide us with your DME quote number using this form.
Once your DME has everything that is required, they will submit your insurance claim and deal directly with your insurance company to get your Cubby Bed approved according to your coverage benefits. Depending on your insurance provider, location, and specific situation, the approval process can take some time. Be sure to follow up regularly on the status of your claim.
It's very common to get a denial on first submission. If this happens to you, don't worry, you're not alone! Many families have successfully appealed and won.
Here's what you can do to initiate the appeal process:
1) Review our comprehensive Guide on Appeals and Denials. It provides valuable information and strategies, including our LMN Checklist + Denial Reasons guide.
2) Our Cubby Care Team is ready to assist you if you'd like us to review your documents and provide recommendations.
REQUEST A DOCUMENT REVIEW
Remember, the appeal process takes time and every case is unique. Stay patient and hopeful!
If you've reached this step, congratulations, you're on your way to better sleep and safer nights!
Your Cubby Bed will be with you shortly. If you worked with a DME and they are handling the delivery, contact them directly for details and specific instructions.
Our team is also here to support you every step of the way. If you have any questions or need assistance, reach out to us at Support@CubbyBeds.com.
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We Can All Sleep Calmly Knowing He's Safe!
“We are so thrilled to have the Cubby Bed for our son! We were so worried about him before, but now we can all sleep calmly knowing he’s safe!”
“We are so thrilled to have the Cubby Bed for our son! We were so worried about him before, but now we can all sleep calmly knowing he’s safe!”
Medicaid Waivers
Waivers and State Grants provide financial assistance to individuals with specific medical or developmental needs. They are designed to help families like yours access necessary medical equipment, including the Cubby Bed. They are run by individual States, so eligibility requirements and programs may vary.
Talk to your case manager about the benefits of a Cubby Bed to see if it would be covered. The funding pathway is different for every waiver, so talk to your case manager about the process.
You or your case manager can contact us with questions at any time. Simply email Hello@CubbyBeds.com. We'd be happy to help!
If you're not covered, these are excellent programs to provide financial resources for your loved one. Typically, your child qualifies solely based on their income, which means most children with disabilities will qualify.
Please keep in mind that waiver programs may have limited funding and/or waiting lists. It's important to start the process as soon as possible to maximize your chances of securing funding for your Cubby Bed.
Learn more at the links below.
Health Savings Accounts
Health Savings Accounts (HSAs) are tax-advantaged savings accounts designed to help individuals and families cover qualified medical expenses. They can be used to purchase a Cubby Bed directly through our website. If insurance denied your approval or you simply don’t want to wait, then this is a great option.
Here's how HSAs work:
- Pre-Tax Contributions: you can contribute to your HSA on a pre-tax basis, reducing your taxable income
- Savings for Medical Expenses: the funds in your HSA can be used to pay for eligible medical expenses, including safety beds like the Cubby Bed
Next Steps:
Reach out to your HSA provider directly to inquire about the process of using your HSA funds for a safety bed. They will provide you with the necessary guidance, including any required documentation or forms.
Please note that each HSA plan may have specific rules and guidelines regarding eligible expenses and reimbursement procedures. It's important to familiarize yourself with your plan's terms to ensure a smooth funding process.
Charities + Foundations
Charities and foundations, such as Make A Wish and First Hand, have supported families in need of a Cubby Bed. See below for a great list of resources that might be able to help.
1) Research: our Help Center article provides information about different charities and grants, eligibility requirements, and the application process. You can access the article by clicking here.
2) Contact Organizations: once you've identified potential charities or grants, reach out to them to inquire about their application process and discuss your specific situation. They will guide you through the steps necessary to apply for funding.
We've seen many families successfully get a Cubby through charities and grants, making it a promising choice to consider for your Cubby Bed coverage.
Private Pay
The quickest way to get a Cubby Bed is to purchase directly through our website. We accept various payment methods, provide significant discounts, and have partnered with Affirm to offer payment plans with 0% APR for up to 24 months.
100 Night Risk-free Trial
0% APR Financing Available
Easy To Assemble
1-Year Warranty
100 Night Risk-free Trial
0% APR Financing Available
Easy To Assemble
1-Year Warranty
Still Have Questions?
The Cubby Care Team is here to help with absolutely anything you need!
We can answer questions, guide you through the process, review documents, talk to providers, and offer advice. Don't hesitate to reach out!