Medicaid Requirements for Cubby Bed Coverage
Your role is critical in obtaining insurance coverage for a Cubby Bed. We want to make this process easier.
This page explains the general steps for insurance approval in your state and who can help along the way. Understanding these requirements will ensure smoother communication, timely submissions, and increase the likelihood of coverage.
Louisiana Medicaid
Last updated: 10/2025 • External links may change; we review this information biannually.
- Your first step is to locate a Medical Supplier that carries Cubby Beds and accepts your insurance. The supplier will help guide you through the insurance process and assist in gathering the required documents.
- Use our Safety Needs and Concerns Worksheet to write down your loved one’s safety concerns and any other solutions you’ve tried that didn’t work. This tool will help you communicate the needs and experience at home with your Medical Supplier and any clinical providers you need to interact with.
- Your Medical Supplier will guide you through what your next steps will be after you meet with them. Those actions may include:
→ Scheduling an appointment with your loved one’s doctor.
→ Discussing the medical need for a Cubby Bed with your loved one’s doctor.
→ Having an evaluation performed by a PT or OT
→ Obtaining a Letter of Medical Necessity (LMN) - Follow up with the medical supplier: Confirm they’ve received all the necessary documents and ensure they’ve submitted your request to Medicaid.
- You will need to prescribe a “Cubby Safety Bed” for your patient.
- Once your patient has partnered with a medical supplier, they will request that you fill out your portion of the Pediatric Hospital Bed Evaluation form. You may need to work with the supplier to provide revisions or additional paperwork that insurance requests for the authorization process or for appealing a denial.
- Medical necessity and safety concerns should be clearly documented in the patient’s chart.
- Once your patient has partnered with a medical supplier, the Medical Supplier will guide you and the patient through the steps of what documents are required. The supplier will request that you fill out your portion of the Pediatric Hospital Bed Evaluation form. Ask the family to share their completed Safety Needs and Concerns Worksheet with you, which will help you provide comprehensive responses.
- You may need to work with the supplier to provide revisions or additional paperwork that insurance requests for the authorization process or for appealing a denial.
- Louisiana requires the Pediatric Hospital Bed Evaluation Form to be submitted with the prior authorization.
- Work with the patient’s doctor to obtain the prescription and have them fill out their portion of the Pediatric Hospital Bed Evaluation form.
- Work with the patient’s OT or PT and have them fill out their portion of the Pediatric Hospital Bed Evaluation form.
- Communicate regularly with the family and providers to improve the chance of approval.
If Your Coverage Is Denied
Sometimes Medicaid requests are denied, which is more common than you might expect. If that happens, our Medicaid Appeal Process Guide explains the steps you can take.